Top 5 Tech Tools for Interior Designers to Stay Organized & Efficient
Running an interior design business means managing clients, vendors, timelines, and design direction—all while trying to stay inspired. If you often find yourself sidetracked or unsure where to begin when it comes to creating systems, you're not alone. The right tech tools can bring structure, clarity, and ease to your business—so you can stay focused on doing the work you love.
Here are 5 essential tools interior designers rely on to stay organized, professional, and efficient:
1. Asana – Your Project Command Center
I have loved Asana for YEARS!! The free version can give you what you need then once you have mastered the technology; you can always go to the paid version. Asana helps you manage every stage of a design project—from initial client onboarding to the final install. Build project timelines, assign tasks, track deadlines, and keep everything centralized and on schedule. I have also used Asana to communicate and keep all my work with my subcontractors organized too!
2. Jotform – Simplify Client Intake & Approvals
Jotform allows you to create beautiful, branded forms for everything from design questionnaires to taking field measurements at the job site and producing procedural forms for change requests (I see you bigger firms!). It reduces back-and-forth and ensures you gather all the information you need up front.
3. Milanote – Your Digital Moodboard
Perfect for visually mapping out design ideas, Milanote lets you gather inspiration, organize concepts, and present mood boards in a clean, collaborative format. It bridges the gap between your creative process and client communication.
4. Loom – Clear Communication Without the Zoom Call
I recently fell in love with Loom after experiencing this technology with both a graphic designer and also a photographer. Set up and onboarding takes less than 5 minutes! Loom lets you record quick personalized video walkthroughs of design options, feedback, or internal processes—saving you time and eliminating the need for live meetings. It's a more personal (and efficient) way to communicate. I use it when onboarding my clients to their portal!
5. Zapier – Your Personal Assistant for Automation
It is like the glue that binds all the technologies together. Zapier connects your favorite tools and automates repetitive tasks. For example, you can set up workflows like “create an Asana task when a Jotform is submitted” or “send an email when a moodboard is updated.” Less admin, more creative time.
Final Thoughts
Choosing the right project management tools for interior designers doesn’t have to feel overwhelming. I always tell my clients to start small! Do not think you are going to overall and onboard every current client with Asana. Rather, lets work together to create a template (just for you!) and establish your very own procedures. Also, I always recommend “beta testing” it with one or two clients. Give yourself grace and the permission to change as you move through the new system with this client. Take notes and know we can always make changes! It is HIGHLY important that technology works for you and does not make you pull your hair out! These tools are designed to help you work smarter, deliver a smoother client experience, and give you more time to focus on the creative work that drives your business forward.